One record for the job, from the bid to the last pay app
If you run a $5M to $50M shop, you know the week: the estimate in one spreadsheet, the schedule in another, the RFI log in an email thread, and the margin you find out about at closeout.
- Five tools that do not know about each other, plus the super's notebook
- Estimating in a spreadsheet nobody else can open without breaking a formula
- The structural steel line $23,550 over and nobody noticed until the invoice
| Project | Status | Schedule health | Contract | Done |
|---|---|---|---|---|
| Larkspur Medical Office Building | Active | Needs review · 4 d | $4,215,600 | 58% |
| Foothills Fire Station 7 | Active | Monitor · 2 d | $6,840,000 | 31% |
| Meridian Self-Storage Phase 2 | Closeout | On track | $2,118,450 | 96% |
| Boise Bench Townhomes | Pre-construction | On track (not started) | $2,920,035 | 0% |
The Ridgeline week, step by step
Seven things a GC does on every job, each one a screen in the same record. The data below is Ridgeline's, on Foothills Fire Station 7 and Larkspur.
- MonBid
Send the package, level what comes back
Package 26-05, apparatus bay overhead doors on Foothills Fire Station 7, went to three door subs with a merge-tag email. Two base bids and one with a plug for the excluded safety edges leveled side by side.
Bidder Base Plugs Leveled Boise Overhead Door Co. $118,400 $0 $118,400 Gem State Door Systems $124,950 −$4,200 $120,750 Northwest Door & Dock $109,875 +$6,300 $116,175 - MonEstimate
Price it with markup and tax, share it as a link
Boise Bench Townhomes, 15 lines, 12% markup, Idaho tax on materials only. The client opens a masked link that hides unit cost and markup.
EST-0042 · rev 2ProposedSaved 2 min agoSubtotal$2,576,540.00Markup (12%)$309,184.80Sales tax (Idaho 6%)$34,310.40Total$2,920,035.20 - TueSchedule
See what is behind, and why
Larkspur is 4 days behind baseline on the critical path. The schedule shows the blocked task, the RFI holding it, and Monday's rain in the forecast band.
Mon · Rain forecastRoofing · 40%L2 mechanical rough-inBLOCKEDL2 electrical rough-in · SS+5Slab pour · Sep 11TodayAug 24Oct 2 - WedDaily log
The super files it from the truck
Weather is filled from the site record, photos arrive from Telegram, and a voice note becomes the Work Performed field. Aug 26 was a Rain out day and the log says so.
Sep 2, 202684°F · Clear · wind 6 mphCrew 23OpenL2 mechanical rough-in grids A–D; drywall hanging L1 east wing; exam rooms 206–209 electrical box rough
IMG_2291 L2 duct conflict at C-4.jpgTelegram - WedRFI
The question gets written for you
The duct/beam conflict in the photo becomes RFI-014 to the architect, with the drawing references attached and a draft response waiting for a person to approve.
RFI-014Conflict: mechanical duct vs. structural beam at Grid C-4, Level 2OpenHighAgingAI Draft ready for reviewHuman approval gate · Anne Walsh - ThuChange order
Price the change, tie it to the cost code
PCO-005, the MRI shielding upgrade, sits pending at $67,900 with a 10-day impact against cost code 13 49 00. Approve it and the budget grid updates.
CO # Description Amount Status CO-004 Fuel tank removal $42,375 Approved PCO-005 MRI suite RF shielding upgrade $67,900 Pending - FriPay app
Bill against what is actually done
Billed to client $2,398,120 against $3,440,850 build cost. Sub invoices arrive by email, get matched to a budget line with a confidence score, and Marcus approves them in one queue.
Treasure Valley Mechanical · #4482 · HVAC$38,25094%High Desert Roofing · #A-1093 · no open budget line$21,60061%
Budget, schedule, and a cited answer
Real screens with Ridgeline's numbers. Nothing decorated, nothing invented.
| Cost code | Description | Original | Committed | Actual | Invoiced | Variance |
|---|---|---|---|---|---|---|
| 01 00 00 | General Requirements | $312,400 | $298,150 | $201,880 | $188,200 | +$14,250 |
| 02 41 00 | Demolition & tank removal CO-004 | $38,000 | $80,375 | $80,375 | $80,375 | −$42,375 |
| 03 30 00 | Cast-in-Place Concrete | $486,900 | $479,300 | $479,300 | $462,000 | +$7,600 |
| 05 12 00 | Structural Steel | $611,250 | $634,800 | $402,115 | $380,500 | −$23,550 |
| 23 00 00 | HVAC | $512,800 | $509,750 | $260,180 | $245,000 | +$3,050 |
| 13 49 00 | Radiation / RF shielding PCO-005 +$67,900 | $92,000 | $92,000 | $0 | $0 | $0 |
Which projects are behind schedule?
Dana Whitlock · 10:42 AM
Two projects are behind baseline. Larkspur Medical Office Building is 4 days behind; L2 mechanical rough-in is blocked by the duct/beam conflict at grid C-4 RFI-014. Foothills Fire Station 7 is 2 days behind on the apparatus bay slab pour RFI-019.
Bring the job you are bidding this month.
We import it on the call. You leave with the estimate, the schedule and the first RFI in one record.